Job Details

Administrative Assistant

We are looking for an office administrative who is self-motivated and detail oriented.  We are a small construction company, so the daily duties and responsibilities will cross many traditional positions, but mainly doing administrative computer tasks with internet-based software.  You will be working directly with the owner of the company and senior project management.   

Responsibilities will include:

• Assist with project coordination, scheduling, documentation, quality, and safety for all aspects of assigned projects
• Report progress and updates to CB project managers and executive staff
• Format budgets and track budgets
• Track and assist with contract compliance, including signatures, insurance, documentation, and reporting.
• Obtain and track subcontractor lien releases with invoices.
• Assist with payment applications, owner and subcontractor invoicing, lien releases, and lien release preparation.
• Maintain files and file documents.
• Prepare and issue subcontracts to qualified subcontractors
• Issue subcontract change orders
• Coordination with project owners
• Assist with coordinating subcontract change orders
• Take notes, create, read and review meeting minutes
• Assist with change order preparation and tracking
• Provide leadership
• Assist with distribution of project schedules
• Assist with distribution of short interval schedules
• Assist with daily reports or logs of activities
• Review of project submittals and coordination with in place work.
• Coordinate change orders into scope of project
• Occasionally perform various labor tasks when needed, including office clean-up, get office supplies, take jobsite photos, or other general labor needs.

Qualifications and Skills:

• Previous experience in office administration and/or construction management.
• Willingness to be trained and learn.  Open to learning new software.
• Desire to work in an office, this is not a remote or hybrid position.
• Must be proficient in Microsoft products such as Word, Excel, Notes, etc.
• Have some familiarity with any of the construction management software out there – Prolog, Procore, Project Sight, or other is a plus.
• Be familiar with Bluebeam and/or Adobe products for PDF modifications
• Be able to prioritize and organize tasks and take them to completion.
• Work independently as well as within a team.

Details of Position:

• Location is in Paso Robles, CA.
• This is a full-time position.
• Compensation is either salary or hourly, depending on the person.
• The rate of compensation will start at $25/hour and up depending on your skill level.
• We offer sick, vacation, and holiday pay for qualified personnel
• You may join the 401k after 1 year of employment.
• We do not offer any health insurance benefits of any kind.

Submit resume to Tom Ehlers @ tom@columbiabuild.com