Job Details

Human Resources Coordinator Featured

  2022-05-18     Cal Poly Corporation     1 Grand Avenue, Building 15     $20.64-$25.00 hour     Hybrid Remote  
Description:

The Cal Poly Corporation (CPC) Human Resources (HR) team provides comprehensive HR services to approximately 240 full-time benefitted, 400 intermittent, and 3000 student employees.  The HR team works with multiple departments and divisions across campus including, but not limited to, CPC Business Services, Sponsored Programs, Office of Research & Economic Development, Campus Dining, Conference & Event Planning, Swanton Pacific Ranch, SLO HotHouse, Student Academic Services, College of Science and Math, College of Liberal Arts, Orfalea College of Business, College of Agriculture, Food & Environmental Sciences, and College of Engineering & Environmental Design for human resources related matters. 

The HR Coordinator is responsible for assisting and coordinating clerical and technical duties on behalf of the Human Resources department’s operations, including benefits processing, retirement processing; Worker’s Compensation processing and data entry.  Will assist in training development and support and generating correspondence and reports.   Will assist in implementing training courses and initiatives as described in the Cal Poly Corporation’ strategic plan.  Serve as back-up to the HR Managers.  Assist HR Director as needed.

Key Competencies: 

·         High school degree or equivalent

·         Minimum two years of experience performing data processing and complex clerical activities

·         Minimum one year of experience in a Human Resources department

·         Ability to perform highly responsible and confidential duties

APPLY HERE: https://www.calpolycorporationjobs.org/postings/1750

This position is eligible for partial teleworking after an initial training period is completed.


Responsibilities: 

Benefits

  • Assist with administering employee benefits programs, including but not limited to medical, dental, vision, life insurance, Cal PERS retirement, FSA, long term care, etc.
  • Support with processing insurance billing statements, ensure accuracy, and audit as necessary
  • Initiate New Account Requests for email, calendar, windows login, etc.
  • Assist in processing COBRA enrollments and coordinate with payroll department
  • Provide support in administering leaves of absences including but not limited to FMLA, CFRA, workers’ compensation, catastrophic leave
  • Develop and maintain health and wellness programs including processing the wellness incentive reimbursements
  • Input all Workers’ Compensation claims, compile timely and accurate reports, interface with injured employees, supervisors, medical facility, insurance carrier
  • Maintain required OSHA reports and logs
  • Act as Telephone Coordinator
  • Maintain files pertaining to this position

Training

  • Provide support with data compilation of training and development needs including job analysis, surveys, evaluation sheets etc.
  • Assist with the development of training manuals, online learning modules, presentations and course materials
  • Assist with training and onboarding program needs and presentations by ordering food, room reservations, technology arrangements and calendar invitations
  • Conduct, organize and present new employee orientation materials
  • Prepare new hire  onboarding materials and conduct new hire intake appoints
  • Help deliver effective training materials and programs using a variety of media
  • Input training assignments for employees and generate completion reports through the Learning Management System
  • Monitor training compliance requirements through the Learning Management system and follow up with employees who are out of compliance
  • Plan and organize employee development activities and events
  • Facilitate the fee reimbursement program enrollment and reimbursement procedures
  • Prepare onboarding materials for new hires
  • Administer the CPC Buddy program for new hires
  • Reconcile the CPC P-Card in a timely and accurate manner
  • Attend trainings as necessary to enhance learning or provide support

General

  • Assist managers, employees, applicants and vendors in answering inquires pertaining to human resources
  • Assist HR Management with tracking and processing Leave of Absences
  • Provide excellent customer service and friendly reception to all internal and external customers 
  • Input data required to maintain the Human Resources database and payroll system and to produce reports to distribute to departments electronically and manually as necessary
  • Assist with completing a variety of reports for agencies, CSU and management
  • Stay current on legal updates and requirements related to this position
  • Responsible for maintaining job skills and compliance related knowledge
  • Serve as backup to Benefits and Training Manager, HR Manager and Human Resources Assistant
  • Perform other duties as assigned

Cal Poly Corporation provides excellent benefits including medical, dental, vision, life insurance, retirement, paid sick leave/vacation and holidays. This position is benefit eligible.

This position is eligible for partial teleworking after an initial training period is completed. Employment is contingent upon the successful completion of a criminal background check, educational and employment verification, and reference check, as required.

The California State University system (CSU) requires that students, faculty, and any employees of organizations who access campus, or any CSU facilities, to be either fully vaccinated or qualify for a medical or religious exemption. Please note if you are chosen for a position with the Cal Poly Corporation you will be asked to fill out a Vaccine Attestation once you are hired. This attestation will ask if you are vaccinated or asking for a medical or religious exemption. If not vaccinated and asking for an exemption you will be required to be tested for COVID-19 one (1) time per week at a testing site on campus.

AA/EEO/Disability/Protected Veteran Employer


Do not contact this company in solicitation of any product or service.

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