CITY OF SAN LUIS OBISPO
invites applications for the position of:
Legal Assistant -Contract
An Equal Opportunity Employer
Hourly-$22.65 - $27.80
Biweekly-$1,812.00 - $2,224.00
Monthly-$3,926.00 - $4,818.67
Annually-$47,112.00 - $57,824.00
OPENING DATE: 07/07/21
CLOSING DATE: 07/21/21 05:00 PM
APPLICATIONS MAY BE OBTAINED AND FILED ONLINE AT:
Please note: This is a contract position with some benefits through June 30, 2022.
Performs a wide variety of responsible legal assistant, office management and administrative duties in support of the City Attorney's Office; performs a variety of complex and confidential, technical, fiscal and administrative tasks in support of City legal activities; responds to requests for information from City elected officials, staff and various governmental, private citizens and community organizations; performs related work as assigned.
Legal Assistant is the entry-level class in this series that performs a variety of administrative and legal administrative duties requiring knowledge of the preparation and processing requirements of legal documents, legal terminology, basic legal principles, civil and criminal procedures, sources of law and the court system. The class is distinguished from the Administrative Assistant class series by the knowledge and skill in legal assistance and in exercising independent judgment in reviewing documents and responding to sensitive and critical questions regarding legal issues.
SUPERVISION RECEIVED AND EXERCISED:
This classification receives general supervision from the City Attorney within a framework of broad policies and procedures and established organizational values and processes. Direct supervision may be provided to temporary support staff on a project basis.
EXAMPLES OF DUTIES:
EXAMPLES OF DUTIES AND RESPONSIBILITIES:
(Any one position may not include all of the duties listed, nor do the listed examples include all tasks that may be found in positions of this class.)
- Performs responsible administrative tasks and confidential duties for attorneys in the City Attorney's Office, including the drafting of routine legal documents and the preparation of legislative advocacy letters for attorney review.
- Performs limited legal research under the supervision of an attorney.
- Researches a variety of sources such as statutes, ordinances, court decisions, legal documents and articles for use in preparing legal documents, opinions, contracts, ordinances, resolutions, briefs and pleadings.
- Reviews legal documents for form and completeness, including proofreading and cite checking.
- Processes filing of litigation and other legal forms, compiles exhibits and proofs of service.
- Maintains law library and legal publications, orders new books, updates existing materials, negotiates online resource contracts and coordinates training.
- Oversees and ensures that the office administrative functions of the department are effectively carried out; recognizes and solves issues and problems in situations that may require the use of tact, independent judgment and skill in resolving conflicts.
- Maintains a calendar and coordinates the schedule of the department head, management staff, legal interns/fellows, and makes travel arrangements as required.
- Attends to a variety of office administrative details, such as keeping informed of departmental activities, transmitting information, ordering and coordinating supply orders, processing contracts and agreements, arranging for equipment purchase and maintenance, attending meetings and serving on various task forces and committees.
- Prepares and updates a variety of periodic and special narrative, accounting, database and statistical reports; maintains the departmental Website.
- Serves as the departmental fiscal officer.
- Organizes and maintains various administrative, confidential, reference and follow-up files; purges files as required.
- Operates standard office equipment, including job-related computer hardware and software applications, or other department-specific equipment.
- Receives and screens visitors and telephone calls, providing a high level of customer service to both external and internal customers; provides information to City staff, other organizations and the public, requiring the use of judgment and the interpretation of complex policies, rules, procedures and ordinances.
- Directs the work of and provides limited training to temporary staff.
- Performs related duties similar to the above in scope and function as required.
KNOWLEDGE AND ABILITIES:
- Principles of legal ethics, including but not limited to the attorney-client relationship and communications, work product, privilege and confidentiality.
- Basic organization and function of public agencies, including the role of an elected City Council and appointed boards, commissions and committees.
- Basic legal concepts, principles, terminology and procedures.
- General legal reference materials.
- Standard legal office practice and procedures including legal filing systems and standard office equipment.
- Business letter writing and the standard format for reports and correspondence.
- Computer applications related to the work, including word processing, database, spreadsheet and website applications relating to legal research.
- Records management and filing principles and practices.
- Business arithmetic and basic statistical techniques.
- Techniques for providing a high level of customer service to the public, the community and City staff, in person and over the telephone.
- Digital presentation preparation, utilizing the Microsoft Office suite.
- Understand statutes, court decisions, ordinances, resolutions and legal documents.
- Provide varied and responsible office administrative work requiring the use of independent judgment, tact and discretion.
- Analyze and resolve office administrative and procedural problems.
- Compose correspondence and reports independently or from brief instructions.
- Make accurate arithmetic and statistical calculations.
- Use English effectively to communicate in person, over the telephone and in writing.
- Direct and review the work of temporary staff on a project basis.
- Use tact, initiative and sound independent judgment within established policy and procedural guidelines.
- Use specialized software related to the department to which assigned, including legal research software, database management, graphics and publication production, and departmental Website maintenance.
- Develop effective team relationships with elected and appointed officials and City staff at all levels.
- Organize own work, setting priorities, working independently on a day-to-day basis, meeting critical deadlines and balancing multiple objectives.
- Establish and maintain effective working relationships with those contacted in the course of the work.
- Work in a team atmosphere and participating on a variety of departmental and City-wide committees to enhance to provision of all City services.
- Work in a standard office setting and to use standard office equipment, including a computer.
- Lift and carry twenty pounds.
- Ready printed materials and a computer screen.
- Communicate in person and over the telephone.
EDUCATION AND EXPERIENCE:
Equivalent to graduation from high school and one year of college coursework (30 semester units or 45 quarter units) in law, criminal justice, legal administration, paralegal program or related field or current enrollment in an accredited paralegal program.
Two years of office, administrative or general secretarial experience, preferably in a legal office setting. (A bachelor's degree from an accredited university may substitute for one year of the required experience.)
An equivalent combination of education and experience.
An Associate's degree is preferred.
POSSESSION AND MAINTENANCE OF:
- A valid California class C driver's license and a satisfactory driving record.
APPLICATIONS MAY BE OBTAINED AND FILED ONLINE AT: