Job Details

Business Manager

  2019-09-06     Mission College Prep HS     682 Palm St, San Luis Obispo     Commensurate with experience   

To provide day-to-day financial oversight of all fiscal matters at the school including accounts payable, payroll processing, and deposits as well as financial planning, analysis and budgeting.

Duties and Responsibilities

Financial and Bookkeeping Responsibilities

  • Performs all payroll, banking, accounts payable and tax related tasks (full charge bookkeeper duties).
  • Reconciles the bank statements on a monthly basis.
  • Develops and tracks annual budget; prepares financial statements for the pastor and Finance Council.
  • Manages the school’s tuition program and works with parents regarding tuition payments and other issues.
  • Ensures that all Diocesan financial and cash management policies and procedures are followed.
  • Oversees the management of all school fundraising drives and events.

Facility Management

  • Supervises the facilities manager and ensures that all facilities are maintained in a clean, safe manner.
  • Ensures that all diocesan requirements for renting the facility are met.
  • Manages maintenance of facilities.
  • Oversees the maintenance contracts for the various office machines.

Supervision and Management

  • Provides day-to-day supervision of the front office staff including the Registrar, administrative assistant, and any other administrative personnel.
  • Provides day-to-day supervision of the Facilities Manager.
  • Acts as the project manager for all construction contracts.
  • Obtains bids for construction and other contracts and follows all diocesan policies for obtaining approval.
  • Acts as the human resources liaison for employees.


  • Acts as “point person” for inquiries on school business and administrative matters, making appropriate referrals as needed.
  • Be a catalyst for good cooperation and business relationships among all school-related entities (faculty, staff, parents, students, committees, and the public).
  • Maintains spiritual influence and presence in overall administrative activities of the parish.

Position Specifications/Requirements

  • Education: Requires a bachelor’s degree in finance, accounting, or closely related field.
  • Experience: Requires five years of full charge bookkeeping experience
  • Other skills:
    • Experience in office management
    • Experience in the management of employees
    • Fiscal planning and management, general accounting and payroll
    • Active member of a Roman Catholic parish faith community.
    • Must have the ability to communicate verbally and in writing and possess good grammar skills in English.
    • Must be professional in demeanor and appearance and have the ability to honor and maintain confidentiality.
    • Must have experience in Quickbooks
    • Must have working knowledge of Microsoft Office, specifically Word and Excel programs.
    • Must have the ability to relate to a variety of persons, work well with others, and have good interpersonal communication skills.
    • Must have demonstrated ability to set priorities and to organize work effectively with minimal supervision.
  • Preferred
    • Knowledge of facilities, maintenance, and technology
    • Bi-lingual (Spanish/English)
    • Understanding of the audit process and ability to support the annual audit

All employees represent the Roman Catholic Church. They are expected to conduct themselves according to the goals and mission of the Church in performing their work.


Please send your resume, Diocesan Non-Teaching Application, and a cover letter explaining how your education and experiences make you a good candidate for this position via email to Amy Arena at

Diocesan Non-Teaching application - -

Deadline: August 30, 2019

Do not contact this company in solicitation of any product or service.

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