Job Details

Office Manager

Part-Time to Full-Time (Flexible)
San Luis Obispo, CA

We are an established boutique architecture firm in San Luis Obispo, CA, seeking an experienced Office Manager/Bookkeeper to join our team. This role is central to the smooth day-to-day operation of the firm and offers flexibility in hours, part-time to full-time, depending on the individual`s experience, abilities, and interest in taking ownership of the role.

This position is ideal for someone who enjoys working in a professional, design-oriented environment and is comfortable managing multiple responsibilities with discretion, accuracy, and initiative.

Responsibilities

Office Management

• Oversee daily office operations to ensure a well-organized, efficient, and professional workplace
• Serve as the primary point of contact for vendors, consultants, and service providers
• Manage office supplies, subscriptions, and general administrative needs
• Assist principals and staff with scheduling, coordination, and special projects as needed
• Support HR-related tasks such as onboarding, offboarding, benefits coordination, and staff records

Bookkeeping & Financial Administration

• Manage accounts payable and receivable
• Prepare and send client invoices; track payments and follow up as needed
• Coordinate with QuickBooks online staff to reconcile bank and credit card accounts
• Coordinate with QB online staff to maintain accurate financial records and reports
• Coordinate with QB for payroll, quarterly filings, and year-end reporting
• Assist with budget tracking, cash flow monitoring, and basic financial analysis

Project & Industry-Specific Support

• Assist with project setup, contracts, insurance certificates, and consultant payments
• Track project billing, retainers, and reimbursable expenses
• Support timekeeping and expense reporting systems

Qualifications

Required

• Proven experience in office management and/or bookkeeping
• Strong organizational skills and attention to detail
• Proficiency with accounting software (e.g., QuickBooks or similar) and Microsoft Office / Google Workspace
• Ability to work independently, prioritize tasks, and maintain confidentiality

Preferred

• Experience working in an architecture, structural engineering, construction, or adjacent professional services firm
• Familiarity with project-based billing and consulting contracts
• Basic understanding of California employment practices

What We Offer

• Flexible schedule and workload (part-time to full-time)
• Competitive compensation, commensurate with experience
• Annual Performance Bonuses
• A collaborative, respectful, and design-focused studio culture
• Opportunity to grow the role based on strengths and interests
• Long-term position with an established firm producing thoughtful, high-quality work

How to Apply

Please submit a résumé and a brief cover letter describing your experience and interest to John@studioprimeinc.com. All inquiries will be kept confidential.