Job Details

Administrative Assistant

Company Website: http://www.NextIntent.com

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. This role provides essential support in administrative operations, procurement, and quoting ensuring the timely and cost-effective acquisition of materials, supplies, and services while also assisting with general office administration.

The ideal candidate will have the following qualifications:
Key Responsibilities:

• Provide day-to-day administrative support to the department and other staff as needed.
• Create and process purchase orders (POs) accurately and in a timely manner.
• Track and follow up on orders to ensure timely delivery and resolve any discrepancies.
• Assist in sourcing suppliers and obtaining quotes for goods and services.
• Maintain vendor records, pricing lists, and supplier performance data.
• Maintain and organize physical and digital files, records, and documentation.
• Manage office supplies and coordinate facility needs.
• Accounts Payable/Receivable data entry.
• Assist oversight of Shipping and Receiving Department.
• Other duties as assigned
   

Qualifications:

• Proven experience in administrative support role, purchasing or accounting/bookkeeping.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ERP or procurement software. Next Intent uses ECI M1 ERP software.
• Strong organizational and time management skills.
• Attention to detail and accuracy in data entry and record-keeping.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with integrity.
• Knowledge or experience in manufacturing is helpful but not required.
• Self-starter and able to work independently.

Next Intent works in the Aerospace, Defense, National Laboratories and Spacecraft industries. Equal opportunity employer. Wages commensurate with experience in our industries, ERP software and overall purchasing experience. Website: www.nextintent.com