Job Details

Job Summary: 

Under the supervision of the Senior Accounting Analyst, lead and manage the cashier and reception desk staff. Responsible for performing tasks related to cashiering including: receiving, processing and providing receipts for all monies, acceptance of pre-deposits from other departments, accountability of daily cash receipts and providing a check cashing service to students and staff. Will assist with banking reconciliations, purchase requisitions, and purchase orders.   

Duties and Responsibilities:

• Assist Senior Accounting Analyst in direct assignments of cashiering staff to include training, scheduling and direction of assignments; participate in the interviewing of candidates, train new employees; cross-train staff; establish work priorities, schedule hours and assist in the preparation of performance evaluations 
• Receive, process and provide receipts for all monies in the Cashiering Office through the window, dropbox, and in the mail 
• Accept and verify deposits from other departments and obtain appropriate approvals 
• Prepare deposits for transmittal to the bank via courier service 
• Maintain log of daily credit card transactions and distribute to appropriate department 
• Order change from the bank insuring that funds on hand are adequate; this may include the total responsibility for safe funds  
• Verify all monies received from the bank with the exception of those to be delivered sealed to other departments 
• Balance daily receipts and prepare consolidated deposits and reports.  Insure accountability of all funds stored in the safe as well as individual check cashing funds 
• Provide check cashing services for students and staff 
• Issue petty cash to reimburse individuals and departments 
• Print and distribute Cal Poly Partners & ASI payroll checks on a bi-weekly basis 
• Print, match, and distribute Cal Poly Partners & ASI Accounts Payable checks 
• Prepare journal entries applicable to cashiering activities and corrections for posting to the General Ledger 
• Maintain and reconcile petty cash fund 
• Maintain and update Departmental Procedures Manual for Cashiering 
• Assist in the implementation, upgrade, problem solving, and maintenance of financial system software applications pertaining to Cashiering and Procurement 
• Maintain the mobile credit card terminal rented to various departments 
• Manage and maintain Purchase Card request processes, including ordering, distribution, and maintenance. 
• Manage Purchase Order processing, including requisitions, amendments, and closures 
• Receive and distribute incoming mail 
• Prepare and distribute monthly business calendar for internal staff 
• Distribute monthly financial reports 
• Perform other duties assigned 

Supervisory Responsibilities:

• Directly supervise assigned employees.  Carry out supervisory responsibilities in accordance with Partners` policies and applicable laws and regulations 
• Supervise the daily activities of the department, including but not limited to, effective delegation of assignments, training and resources necessary to meet performance standards and assist employees in improving performance relevant to job requirements 
• Develop and implement an effective performance and department goals and objectives, provide performance evaluations, and implement appropriate counseling 
• Direct and monitor employees to ensure that they remain in compliance with policies and procedures 
• Subordinates may include:  Student Employee 

Position Requirements:

• Associate`s degree or 2-years equivalent work experience required, Bachelor`s degree preferred
• Must know standard business office procedures, work independently and perform financial or statistical work of average difficulty   
• Must pass a background check 
• Teller experience is highly desirable 
• Experience in a computerized environment is also required   
• Must read and write at a level appropriate for the duties of this position 
• Must operate a 10-key calculator by touch and must be experienced in the use of personal computers by way of word processing and spreadsheet applications 
• Office equipment such as check folder, laser printer, scanner, fax machine and credit card terminals are also used  
• Train, assign and review work assignments of cashiering staff  
• A background check is required for all regular benefited positions 
• The person holding this position is considered a ‘mandated reporter` under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment 
• This position will report to the Senior Accounting Analyst for all cashiering related job duties and will report to the Accounting Supervisor for all Purchase Order related job duties. 

Physical Requirements:

• Hearing and speaking to exchange information in person or on the telephone 
• Dexterity of hands, fingers, and wrist to operate a computer keyboard and calculator 
• Seeing to read a variety of materials 
• Sitting or standing for extended period of time 
• Physical agility to lift, carry, push, or pull objects 
• Commuting on an as needed basis to outside meetings and training locations