Job Details

Title: Facilities Coordinator
Assignment Duration: 4 months Possible extension or conversion


Key Responsibilities
" Shipping & Receiving (Primary) (4-6 hours a day) - Main responsibility
" Receive, log, distribute, and ship inbound and outbound materials and packages
" Prepare and process IATA-compliant shipments (dangerous goods, regulated materials, etc.) - experience with this would be a huge plus
" Coordinate with couriers, freight vendors, and internal stakeholders
" Maintain accurate shipping records, tracking, and documentation
" Ensure compliance with safety, security, and regulatory requirements
" Maintain inventory of supplies of shipping materials
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Facilities & Workplace Support
" Perform light maintenance (minor repairs and basic troubleshooting)
" Submit and track service requests and vendor work orders
" Conduct routine walkthroughs to identify facility issues
" Support preventive maintenance and safety programs
" Light Workplace Experience duties (break areas)

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Client & Customer Experience
" Serve as the front-line CBRE representative for onsite clients and vendors
" Provide high-touch customer service and professional communication
" Respond promptly to service requests and inquiries
" Build strong client relationships and maintain a polished, welcoming environment
" Follow CBRE policies, EHS standards, and client-specific procedures

Required Qualifications
" Experience in shipping & receiving, including IATA shipping certification or hands-on experience
" Prior facilities, workplace services, or operations experience
" Strong customer service and interpersonal skills
" Ability to perform light physical work (lifting, moving equipment) up to 50lbs
" Basic computer skills (Outlook, Excel, work order systems)
" High school diploma or equivalent
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Preferred Qualifications
" Experience in a corporate, lab, or tech environment
" Material handling experience

--- KEY SIGNALS (AI-extracted) ---
" Required certifications: IATA Dangerous Goods Certification
" Must-have tools/jargon: CBRE work order system, EHS compliance procedures
" Domain: facilities management/corporate workplace services
" Emphasized traits: customer-facing professionalism, attention to detail, proactive communication, reliability