Job Details

Description

Kitchell seeks an experienced and dedicated Contracts Administrator to join our California Central Coast region in San Luis Obispo and build a long-term career at one of the most innovative and growth-oriented building companies in the United States.

Overview

This position is responsible for providing administration and documentation support that includes the organization of file systems and related project data in Procore and the development of contract agreements. This generally includes oversight of the contract development process, as well as development of specific standards for consultant procurements, contract workflow management, Document management, and clerical functions.

Duties and Responsibilities

• Manage and administer the proposal/contract workflow process
• Develop and maintain contract tracking logs as needed to maintain the status of each contract in process
• Fulfills clerical needs such as data entry, document management, copying, distribution of business-related matters, etc.
• Performs document control of all requests for proposals, quotations, contracts/agreements, and related documents
• Manage project documentation and upload to external client website
• Presents a professional and efficient image with all internal and external interactions
• Help maintain the financial controls of the projects
• Development and submit board items for approval
• Manage project construction alert distribution
• Coordinate preparation of contract amendments, change orders and other modifications to contract agreements
• Use quality process to ensure work products are consistently error free and promote Kitchell's image

Requirements

Experience and Education

• Minimum 3 years of position related work experience in contracts administration or related fields is required (In the architecture, engineering, and/or the construction management industry is preferred)
• Associates degree is strong preferred (work experience may substitute for education credentials)

Knowledge and Skills

• Ability to create and implement workflow processes consistently when developing requests for proposals, negotiating terms, and drafting contracts is required
• Proficiency with the Microsoft Office Suite is required, proficiency with Bluebeam Revu is preferred
• Proficiency with BoardDocs is preferred
• Budget management experience is preferred
• Familiarity with DIR and CUPCCAA compliance is preferred
• Excellent verbal and written communication skills, including the ability to represent the company in a professional manner is required
• Ability to demonstrate the competencies of achieving results, initiative, communication, and teamwork is required
• Commitment to the values of Kitchell with attention to honesty and integrity, quality of work and customer satisfaction is required
• The ability to provide interpersonal and effective communications via email is required
• Capable use of English grammar, proofreading/editing and spelling is required
• Flexibility and willingness to adapt to changing work environments

License and Certification

A valid driver's license with an acceptable motor vehicle record, free from suspensions or restrictions is required.

Travel Requirements

This opportunity is project site based on location in San Luis Obispo, CA.

Work Environment

While performing the duties of this job, the employee regularly works in an office environment and frequently works in a construction environment. Conditions occasionally include exposure to outdoor elements, hot/cold temperatures, wet conditions, noise, atmospheric conditions, and cramped quarters. The noise level in the work environment is regularly moderate and occasionally loud.

Physical Requirements

While performing the duties of this job, the position is moderately active and the employee is required to regularly sit, talk, or hear and use hands to finger, feel and handle; frequently stand, walk and reach with hands and arms; occasionally climb or balance and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus. Must frequently lift and or move 5 pounds and occasionally lift and or move up to 20 pounds.