Job Details

Our client is seeking an Executive Assistant to provide high-level administrative and operational support to a senior leadership figure. This role serves as a trusted partner and liaison across executive leadership, internal teams, and external stakeholders. The ideal candidate is proactive, detail-oriented, and solutions-driven, with the ability to manage complexity, anticipate needs, and operate with discretion in a fast-paced environment.

Key Responsibilities

• Manage a complex, high-volume calendar, ensuring alignment of priorities across meetings and engagements
• Provide daily agenda support and real-time schedule adjustments
• Coordinate domestic and international travel, including itineraries and logistics
• Prepare and submit expense reports accurately and in compliance with policy
• Serve as a central point of contact for communications and stakeholder coordination
• Support internal and external meetings, including materials and logistics
• Act as a professional liaison to senior leaders, clients, and partners
• Handle sensitive and confidential information with discretion
• Anticipate needs, problem-solve proactively, and follow through on action items

Qualifications

• 5+ years of experience supporting senior executives or equivalent leadership
• Proven experience managing complex calendars, travel, and expenses
• Strong organizational, communication, and prioritization skills
• High level of professionalism, judgment, and attention to detail
• Proficiency with Microsoft Office, Google Workspace, and virtual meeting platforms
• Bachelor's degree or equivalent experience preferred

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.