Job Details

A highly successful and growing ecommerce wellness business is seeking a high-caliber Executive/Personal Assistant to serve as a strategic and personal right hand to the CEO. This role blends executive support, personal household management, operational coordination, and emerging chief-of-staff responsibilities.

This is not a traditional administrative role - you will enable the CEO to operate at maximum focus and efficiency by managing both business and personal workflows (approximately 50/50). The ideal candidate is proactive, organized, emotionally intelligent, and thrives in a fast-paced, entrepreneurial environment. Must be local to the Portland, Oregon metro area or willing to relocate.

About the Job:

Executive & Personal Support

• Manage and optimize complex calendars, travel, and daily priorities
• Act as a proactive gatekeeper to protect the CEO's time and focus
• Coordinate personal and professional travel, appointments, reservations, and logistics
• Monitor email flow, draft correspondence, and ensure follow-through on key tasks
• Support household logistics (e.g., wellness scheduling, pet care, maintenance vendors)
• Handle sensitive documents and confidential personal/business matters
• Create meeting notes, summaries, task trackers, and preparation briefings

Project & Administrative Coordination

• Track action items and deadlines across teams and stakeholders
• Provide business administration support including expenses and vendor coordination
• Assist with special projects and personal logistics (finance/tax document coordination, renewals)
• Maintain systems and processes for task management and accountability

Communication & Relationship Management

• Serve as a point of contact for internal and external stakeholders
• Prepare agendas, briefing materials, and follow-up documentation
• Coordinate with internal leadership on access, systems, and onboarding tasks
• Communicate professionally with personal contacts and service providers

About You:

• 5-7+ years supporting C-level leaders, founders, or entrepreneurs
• Highly trustworthy with impeccable discretion and professionalism
• Extremely organized, resourceful, and able to manage multiple priorities
• Proactive; anticipates needs and solves problems independently
• Strong written and verbal communication skills
• Tech-savvy with proficiency in Google Workspace, communication and project management tools
• Calm under pressure, confident, polished, and emotionally mature
• Comfortable supporting both business and personal life logistics

Competitive salary; discretionary annual bonus; medical, dental, and vision insurance; paid time off. Opportunity for long-term growth with the organization.

Hours: Full time, standard business hours with flexibility to address time-sensitive matters.