Job Details

Senior Subcontract Administrator
Remote

System One is seeking a Senior Subcontract Administrator to serve as the primary subcontract administrator for a variety of proposal efforts and awarded programs within the Engineered Systems Business Unit. This role requires experience in negotiating construction type subcontract agreements as well as the ability to provide proactive and expert-level subcontract support for large-scale domestic and international based proposals and federally funded programs. This position requires the ability to independently manage the full lifecycle of subcontracts, from initiation to completion, with minimal supervision while maintaining excellent customer service to internal stakeholders.

Important Details:

• Temporary opportunity ONLY - for approximately 6 months, could go through June 2026
• Pay rate range: $42 - $50/hr. Salary will be commensurate with experience.
• Work schedule: Monday through Friday, 8 AM to 5 PM
• Start date: As soon as possible
• Work location: 100% remote
• Weekly pay
• Benefits after 30 days (health insurance, dental insurance, vision insurance, etc.)
• 401k after 30 days
• Job offer will be contingent on drug screen and background check
• US Citizenship required

MINIMUM REQUIRED EXPERIENCE:

• Familiarity in drafting, negotiating, and managing long-term risk averse subcontracts specifically for design/build construction work and general construction management on federally funded programs
• Experience managing subcontractors performance and adherence to subcontract requirements subject to Davis-Bacon, Bonding, Liquidated Damages, and other construction related performance requirements during program execution.
• Experience contractually and legally managing subcontractor performance concerns/deficiencies and risks throughout program performance
• Generally knowledgeable drafting, negotiating, and awarding subcontract agreements of various contract types on federally funded programs, including but not limited to Firm Fixed-Price (FFP), Firm-Fixed-Price Level-of-Effort (FFP LOE), Cost-plus-fixed-fee (CPFF) Term and Level of Effort (LOE), Time and Materials (T&M), and Indefinite-Delivery, Indefinite-Quantity (IDIQ).
• Diversified experience in maintaining CPSR compliant subcontract agreements and excellent working knowledge of Federal Acquisition Regulations (FAR).

GENERAL DAILY RESPONSIBILITIES:

• Prepares recommended source lists of qualified subcontractors, drawing upon their past performance experience and additional qualifications based upon the desired performance outcome and client requirements.
• Works collaboratively and closely with the Business Development team to establish subcontractor teaming strategies, while leading negotiations related to teaming agreements, and navigating to avoid potential contractual risks and pitfalls
• Prepares formal subcontractor solicitation packages (including identification and inclusion of flowdown requirements from the prime proposal or contract) and verifies accuracy and completeness of proposal responses, while coordinating internal pre-award reviews with pricing, program management, and other stakeholders.
• Evaluates each subcontractor's ability to meet company and project requirements, and negotiates subcontractor pricing as well as subcontract terms and conditions, while preparing award documentation in accordance with CPSR requirements, company policies, and a delegated procurement signature authority.
• Interfaces directly with subcontracts management and compliance to remediate any auditable documentation findings related to pre-award and post-award subcontract execution.
• Manages the administration of subcontracts throughout program execution including but not limited to soliciting and awarding of subcontract amendments while ensuring terms and conditions will be appropriate to any changes.
• Works closely with Program Management, Finance, and Contracts teams to develop subcontract negotiation strategies to align with minimizing risk to the company, balance of subcontractor success, and adherence to CPSR compliance and public laws.
• Establishes and maintains accurate tracking records tailored to each subcontract award, while also supporting internal data requests by creating and presenting reports to achieve an overarching deadline or internal audit need.
• Proactively and timely performs subcontract closeout actions while completing file documentation in accordance with company procedures.
• Provides guidance and training to internal stakeholders as it pertains to requirements for subcontract award, where applicable, as well as to lower-level Subcontract Administrators and may make assignments, review work, and offer training in subcontracting procedures.
• Serves as liaison and may conduct turn-key transitional hand-offs between subcontract personnel, program management, subcontractors, and other procurement personnel.
• Performs other responsibilities associated with this position as may be appropriate.
• Establishes, maintains, and fosters collaborative, positive/solution-oriented, and effective working relationships with peers, subcontractors, and internal stakeholders.

QUALIFICATIONS:

• Must possess the ability to counsel management, provide leadership in developing and communicating new concepts; apply them accurately throughout an evolving environment; organize, schedule and coordinate multiple work phases; determine the appropriate approach at the task or project level.
• Outstanding communication skills (written and oral) with the ability to successfully interact at all levels of a matrix organization; ability to develop relationships within all levels of the organization. Proven customer service skills.
• Ability to coach, train, and mentor other team members.
• Extensive organizational and time management skills; must be able to multi-task with a high degree of accuracy and detail in a fast paced, deadline-driven environment. Ability to adjust quickly, adapt to changing priorities, and juggle multiple layers of competing priorities.
• Ability to work independently and as part of a team; capable of representing the organization as a prime contact on subcontract matters with program management, vendors, and customers and, provide leadership to less experienced professional employees on projects.
• Strong typing and computer skills in MS Access, Word, Excel, PowerPoint, Teams, Outlook, and SharePoint as well as the ability to learn new computer applications.

EDUCATION / EXPERIENCE (Required):

• Bachelor's Degree in Business Administration or Economics (or related field) and typically 10+ years of diversified experience in all phases of procurement activities on large global engineering and construction projects.

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #236-Eng Pasadena