Job Details

Staff Accountant Contracts & Billing Specialist

We're looking for a detail-oriented professional who thrives on structure, accuracy, and accountability. You'll oversee contracts, billing, and collections, ensuring every project runs smoothly from start to finish. If you enjoy working with complex details, solving problems independently, and supporting a fast-paced creative company, we'd love to hear from you. Competitive pay, 401(k) match, insurance, paid time off, and more included.

We're looking for a Contract Accountant / Billing & Contract Administrator who can take ownership of our contract and billing processes from start to finish. This position is ideal for someone who:

• Enjoys working with complex details and structured systems
• Has a strong sense of ownership and accountability
• Can anticipate issues and solve problems independently

Communicates clearly and collaborates across departments. You'll manage contracts, billing, and collections, ensuring all financial documentation is accurate, timely, and complete.

Key Responsibilities

Contract Administration

• Review and process new contracts, amendments, and change orders
• Enter and track all contract details and required signatures
• Maintain organized, up-to-date contract files
• Monitor contract milestones for billing, renewals, and closeouts

Billing & Invoicing

• Prepare and issue client invoices according to contract terms and schedules
• Coordinate with project managers for job cost data and documentation
• Review and verify billing accuracy before submission
• Track payments and follow up on outstanding balances

Accounting & Recordkeeping

• Record financial transactions in QuickBooks
• Process payables, issue checks, and handle deposits
• Reconcile statements and support month-end close
• Maintain clean, organized, audit-ready records

Collections & Communication

• Conduct collection calls and track communications
• Resolve payment discrepancies professionally and promptly
• Provide aging reports and collection updates to management

Administrative Support

• Maintain digital filing systems for billing, contracts, and correspondence
• Support internal audits and process improvements
• Assist with administrative projects for the accounting and management team

Qualifications

• Bachelor's degree in Accounting or a related field required

35 years of experience in accounting, billing, or contract administration (construction or manufacturing industry a plus) Proficient in QuickBooks and Excel (Smartsheet experience preferred) Strong organizational, analytical, and problem-solving skills Excellent communication and attention to detail High personal accountability and ability to manage multiple priorities

Compensation & Benefits Competitive salary based on experience 401(k) with company matching Health and dental insurance Paid time off and holidays Ongoing training and professional development Gym membership reimbursement