Job Details
Director Operations and Finance
2025-11-20 5 Cities Homeless Coalition Grover Beach,CA
Description:
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed mostly indoors in an office setting. The noise level in the work environment is usually low to moderate in an office setting. Sometimes work may become stressful when working under pressure. The employee may be in contact with individuals and families in crisis who may be ill, using alcohol and drugs, and who may not be attentive to basic personal hygiene, health and safety practices. The employee must be ready to respond quickly and effectively to many types of situations, including crisis situations and potentially hostile situations.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, sit, walk, climb stairs, stoop, talk, hear, reach above and below shoulders, and use hand and finger dexterity for keyboarding and making and receiving telephone calls. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee may be subjected to outside environmental conditions. The employee may be required on occasion to lift and/or carry up to 20 lbs.
5Cities Homeless Coalition is an Affirmative Action/Equal Opportunity Employer and does not unlawfully discriminate on the basis of race (including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), medical condition (including cancer and genetic characteristics), genetic information, marital status, gender (including gender identity and gender expression), age, sexual orientation, veteran and/or military status, the presence of any physical or mental disability (except where such is a bona fide occupational qualification), domestic violence victim status, political affiliation, or any other status protected by federal, state, or local laws.
This job description does not constitute an employment agreement between the employer and employee, and is subject to change as the needs of the employer and requirements of the job change.
As with all positions at 5Cities Homeless Coalition, the employee filling this position is expected to work with a diverse workforce, optimize your personal performance, work safely at all times, willingly collaborate with your coworkers and supervisors to work more efficiently and effectively. You are expected to add your talents and ideas toward attaining our Mission: strengthening our community by mobilizing resources, fostering hope, and advocating for the unhoused and those facing homelessness.
Position: Director Operations and Finances
Reports To: Executive Director
Classification: Full-Time
FLSA: Exempt (salary)
Salary Range: 90,000+
Supervisory Responsibilities: Yes
5Cities Homeless Coalition assists those who are experiencing or at-risk of homelessness to achieve housing stability, self-sufficiency, and improved health by providing resources, supportive services, and programs.
Our Vision
Through collaboration and leadership, the Coalition is building an engaged community that fully understands the complexities of homelessness and actively shares the responsibility of creating and implementing solutions to reduce it.
Position Summary
Reporting to the Executive Director, the Director of Operations and Finances is a mission-driven leader responsible for overseeing the operations and fiscal health of the organization. This role ensures sound financial planning, transparent reporting, and compliance with nonprofit regulations. A key focus is aligning financial strategy with programmatic impact. The director serves as a strategic partner to leadership, enabling sustainable growth and operational excellence.
Responsibilities
The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
Strategic Financial Leadership
- Develop and implement financial strategies that support the organization's mission and long-term goals
- Advise executive leadership and the board on financial planning, risk management, and funding strategies
- Lead annual budgeting and multi-year forecasting processes in collaboration with program and development teams
- Oversee day-to-day accounting operations, including general ledger, accounts payable/receivable, and payroll
- Ensure timely and accurate financial statements, grant reports, and IRS filings (e.g., Form 990)
- Maintain compliance with GAAP and nonprofit accounting standards
- Establish and maintain internal controls to safeguard assets and ensure financial integrity
- Ensure compliance with federal, state, and local regulations, including Uniform Guidance (2 CFR Part 200) for federal grants
- Coordinate annual audits and implement recommendations
- Oversee human resources activities, including recruitment, benefits administration, workers compensation, employee training and safety.
- Ensure appropriate staffing for each program and wage alignment with organizational budget
- Maintain knowledge of current federal, state, and local employment laws and regulations
- Serve as alternate to Executive Director on HSOC and other coordinating efforts.
- Network with other agencies, coalitions, and local community meetings.
- May fill-in, or be assigned, outreach duties usually performed by the Executive Director.
- Accomplish staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results; conducting training; implementing and enforcing systems, policies, and procedures
- Complete operations by developing schedules; assigning and monitoring work; resolving operations problems; maintaining reference manuals; implementing new procedures
- Bachelor's degree in Accounting, Finance, Nonprofit Management, or related field (Master's or CPA preferred)
- 5+ years of progressive experience in financial management, including grant writing and administration
- Strong understanding of fund accounting, donor restrictions, and nonprofit compliance
- Proven success in securing and managing government and foundation grants
- Excellent communication, leadership, and analytical skills
- Experience with nonprofit financial software (e.g., QuickBooks, Blackbaud, Sage Intacct)
- Familiarity with federal and state grant regulations and reporting standards
- Ability to translate financial data into strategic insights for program and development teams
- Ability to interpret, apply, and explain policies, procedures, and practices of human resource administration
- Organized, self-motivated, able to work independently, and ability to work with attention to detail.
- Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders
- Proficient with MS Office software, able to enter data into standard computer formats and produce correspondence and reports with speed and accuracy sufficient to perform assigned work
- Ability to work well with a diverse population, including clients, donors, community partners, and co-workers
- Successful completion of background screening
- Successful completion of credit check
- Current tuberculosis test
- CPR/First Aid Certification
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed mostly indoors in an office setting. The noise level in the work environment is usually low to moderate in an office setting. Sometimes work may become stressful when working under pressure. The employee may be in contact with individuals and families in crisis who may be ill, using alcohol and drugs, and who may not be attentive to basic personal hygiene, health and safety practices. The employee must be ready to respond quickly and effectively to many types of situations, including crisis situations and potentially hostile situations.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, sit, walk, climb stairs, stoop, talk, hear, reach above and below shoulders, and use hand and finger dexterity for keyboarding and making and receiving telephone calls. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee may be subjected to outside environmental conditions. The employee may be required on occasion to lift and/or carry up to 20 lbs.
5Cities Homeless Coalition is an Affirmative Action/Equal Opportunity Employer and does not unlawfully discriminate on the basis of race (including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), medical condition (including cancer and genetic characteristics), genetic information, marital status, gender (including gender identity and gender expression), age, sexual orientation, veteran and/or military status, the presence of any physical or mental disability (except where such is a bona fide occupational qualification), domestic violence victim status, political affiliation, or any other status protected by federal, state, or local laws.
This job description does not constitute an employment agreement between the employer and employee, and is subject to change as the needs of the employer and requirements of the job change.
As with all positions at 5Cities Homeless Coalition, the employee filling this position is expected to work with a diverse workforce, optimize your personal performance, work safely at all times, willingly collaborate with your coworkers and supervisors to work more efficiently and effectively. You are expected to add your talents and ideas toward attaining our Mission: strengthening our community by mobilizing resources, fostering hope, and advocating for the unhoused and those facing homelessness.