Job Details

Join to apply for the Graduate Education Department Coordinator role at California Polytechnic State University (Cal Poly)

The Graduate Education Department Coordinator, reporting to the Dean of Graduate Education, manages thesis review, events, communications, awards, and office functions. The position supports students, faculty, and program coordinators while maintaining effective working relationships across the campus community. Success in this role requires professionalism, independent judgment, strong organizational and communication skills, and proficiency with technology.

The mission of Graduate Education is to provide career-focused, accessible education through Learn by Doing and faculty collaboration, positioning students for impactful professions and meaningful community contributions. We strive to be recognized for developing inclusive leaders who drive innovation, shape industries, and rise to societys greatest challenges.

Key Qualifications

• Oversee the complete thesis review process, including updating guidelines, reviewing submissions, providing training and support, approving final versions, and uploading to the University archive.
• Advise and support current and prospective students, faculty, and staff on graduate education requirements, policies, and best practices.
• Plan and manage graduate education events for students, faculty, and program coordinators to advance professional development and foster community.
• Recruit, train, and supervise student assistants, including instruction on thesis submission procedures and performance oversight.

Education And Experience

• High school diploma or its equivalent. Type 45 wpm. Five years of general office support experience. Training at vocation school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.

Salary And Benefits

Anticipated Hiring Range: $50,962 - $66,534 Per Year

Classification Range: $48,696 - $79,836 Per Year

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees.

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin.

Supplemental Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.