Job Details

Administrative Assistant
Location: Commerce, CA
Shift: 8:00am - 4:30pm (Monday - Friday)
Pay Range: $45,760 - $54,080 (depending on experience)

Position Summary
Performs a broad range of typing, clerical and administrative duties for Operations, Quality
Assurance and Human Resources. Working independently and with initiative with minimal direction.

Primary Duties & Responsibilities
ROLES AND RESPONSIBILITIES

• Assist Plant Manager
  • To research information and complete product information
  • To research information regarding manufacturing process and equipment
  • On research and data entry for special projects/studies.
  • To maintain and track operation and manufacturing documents, including schedules and operation guides
  • Assist in Continuous improvement meetings and projects - experience should include management of such projects
  • Enter productions downtime to efficiency tracking software, produce daily reports by 9:30 am. Post weekly efficiency reports to production floor.
• • Creation of Shop Work Order packets (BOM, Specs)
  • Manager (POs, reports, capital spending tracking)
  • Daily update of performance measures (VFM)
• Provide assistance to Operations
  • Daily consolidation, entry and tracking of production data - oil/spice/bread usage waste.
• • Consolidate weekly/monthly reports for operations
  • Assist all departments in gathering data and production of reports measuring Key Performance Indicators.
• • Provide assistance to Project Engineer (purchase orders)
  • Daily consolidation, entry and tracking of production data - oil/spice/bread usage. waste.
• • Consolidate weekly/monthly reports for operations
  • Backup for customer care representative
  • Relieve receptionist as required
  • Assist all departments in gathering data and production of reports measuring Key
• Assist QA Manager
  • To research information and complete product spec for customer (initiated by customer request).
• • On research and data entry for special projects/studies.
  • To maintain and track distribution of Food Safety and Quality Expectations Manuals for Suppliers.
• Assist Manager Human Resources
  • Assist in labor relations projects
  • Assist HR administrator in clerical functions
  • Assist in temp onboarding and check ins
  • Assist in translations and transcribing documents

All Areas:

• Relieve receptionist as required
  • Assists in front office matters, phone messages, intra office mail and package delivery;
  • Assist in front office receptions tasks, checking in visitors following appropriate visitors protocols - communicating with SFC team
• Handling of personal and confidential matters as requested.
  • Running errands as needed.
• Supporting and complying with all company policies, procedures and directives.
• Works effectively with workers in a constructive and positive manner.
• Listens to and objectively considers ideas and suggestions from others.
• Respects workers in actions, words and deeds.
• Commitment to Mission Statement and Core Values
  • Exercises independent judgement and discretion in daily activities; e.g. balanced workload, maintaining and categorizing files and records, handling confidential information and compiling regular and special reports.

Experience & Education
Minimum: High school diploma or G.E.D. required, and 3 years of Administrative Assistant experience

Required Skills

• Advanced skills in Microsoft Excel and Power Point required: V-lookups, pivot tables and graphs.
• Detail oriented (specifically focused on data accuracy and presentation).
• Must be able to manage time efficiently and prioritize effectively.
• Ability to work in a dynamic setting and work well under pressure is essential.
• Strong organizational skills to track requests and deliverables and meet deadlines.
• Must be pro-active and have good problem-solving skills.
• Ability to work both independently and within a team setting.
• Ability to learn quickly and desire to take on new challenges.
• Strong desire to make continuous improvements in all areas of responsibility.
• Ability to follow through and be resourceful.
• QAD experience preferred